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We, the Peter Cruddas Foundation, are committed to protecting and respecting your privacy and this Privacy Policy, together with our Terms and Conditions, explains how we may collect, use, or disclose information about you and how we keep it secure.

Scope of this Policy

This Privacy Policy applies to any processing by us of data about you including in relation to our website at: thepetercruddasfoundation.org.uk (our Website). It does not apply to other third party websites that you may reach through links on our Websites. If you access other third party websites using the links provided, the operators of these sites may collect information from you and use it in accordance with their own privacy policy, which may differ from ours.

When we collect and use your personal information, we will make sure this is only done accordance with at least one of the legal grounds available to us under Data Protection law. One of these is where we have obtained your specific consent to use your information for a previously notified purpose, such as to send you email or to provide you with a service or information at your request.

Another is where we have a legal obligation to use or disclose information about you for instance, where we are ordered by a court or regulatory authority. In certain instances, we may collect and use personal information where this is necessary in our legitimate interest as a charity, this includes being able to:

  • Send marketing or publicity material by post or email about our work including projects;
  • Monitor who we deal with to protect our charity against fraud, money laundering and other risks;
  • Maintain and administer our database and systems.

In all cases, we balance our legitimate interests against your rights as an individual and make sure we only use personal information in a way or for a purpose that you would reasonably expect in accordance with this Policy and that does not intrude on your privacy.

Where we process sensitive personal data we will make sure that we only do so in accordance with one of the additional lawful grounds for processing such as where we have your explicit consent or you have made that information manifestly public. When we do this, we will tell you what sensitive personal data we are collecting and why.

Information we may collect from you

We may collect and process the following data about you or related to your organisation:

  • Information that you provide by filling in our funding application forms provided on our website for downloading and submission by post, such as your name, email address, postal address, and telephone number.
  • If you contact us, we may keep a record of that correspondence.
  • Details of grants, award letters, and brief project reports in relation to successful applications projects.
  • Details of your visits to our site including, but not limited to, traffic data, weblogs and other communication data.

IP Addresses and Cookies

We may collect information about your computer, including where available your IP address, operating system and browser type when you enter our websites.

We may also obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our Websites. Unless you have adjusted your browser setting to refuse cookies, our system will issue cookies when you log on to our Websites.

We do not use cookies to track your use of the internet after you leave our site, nor do we store any personal information in them that could identify you to other people.

Where we process your information

We are committed to keeping your personal information safe and confidential both online and offline.

We employ security measures to protect, so far as reasonably possible, your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. We will retain your information for a reasonable period or as long as the law requires or permits.

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Website and any transmission is at your own risk.

Once we have received your information, we employ security measures to protect, so far as reasonably possible, your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. We will retain your information for a reasonable period or as long as the law requires or permits.

Uses of your information

We may use your information for the following purposes:

  • To provide you with information about the Peter Cruddas Foundation, the organisations we support, the funding grants we offer services or other information about our organisation and its activities that you request from us or which we consider may interest you.
  • To protect our rights, to prevent and detect crime and to ensure the safety, security and protection of our staff, members, customers and other relevant persons.

Third parties

We may disclose your personal information to third parties:

  • If we are under a duty to disclose or share your information in order to comply with any legal obligation, or in order to enforce or apply our Terms and Conditions and other agreements; or
  • To protect our rights, property, or safety or that of our charity members or others. This includes exchanging information with other organisations for the purposes of fraud protection.
  • We may transfer personal information to other countries outside of the European Economic Area, such as the United States of America. In such circumstances we are responsible for making sure that your information continues to be protected.

Access to Information

You have various rights in respect of the personal information we hold about you these are set out in more detail below.

  • Access to your personal information: You have the right to request access to a copy of the personal information that we hold about you, along with information on what personal information we use and why we use it. You can make a request for access free of charge. Please make all requests for access in writing, and provide us with appropriate evidence of your identity.
  • Right to object: You can object to our processing of your personal information where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for marketing or publicity purposes
  • Consent: If you have given us your consent to use personal information (for example, for marketing or publicity), you can withdraw your consent at any time.
  • Rectification: You can ask us to change or complete any inaccurate or incomplete personal information held about you.
  • Erasure: You can ask us to delete your personal information where it is no longer necessary for us to use it, you have withdrawn consent, or where we have no lawful basis for keeping it.
  • Portability: You can ask us to provide you or a third party with some of the personal information that we hold about you in a structured, commonly used, electronic form, so it can be easily transferred.
  • Restriction: You can ask us to restrict the personal information we use about you where you have asked for it to be erased or where you have objected to our use of it.
  • Automated decision-making: We do not carry out any automated decision-making.

Please note, some of these rights only apply in certain circumstances and we may not be able to fulfil every request.

Changes to our Privacy Policy

We may make changes to this Privacy Policy by posting the new version on this website.

Contact us

Questions, comments and requests regarding this Privacy Policy are welcomed and should be submitted to the address:

Stephen Cox
The Peter Cruddas Foundation
133 Houndsditch
c/o s.cox@petercruddasfoundation.org.uk